Updating Personnel Information

All principals have been asked to make sure that all employees aware of this requirement.

The majority of WS/FCS employees have not provided updated emergency contact information to WS/FCS. WS/FCS is also requesting this information in order to notify designated emergency contacts on behalf of the employee, particularly in the event of a medical emergency. An electronic Employee Self Service page has been developed for purposes of capturing and routing this information to Human Resources.

As a reminder, name changes can only be accomplished in person and upon presentation of an updated Social Security card reflecting the new name.

Links to the Employee Self Service Employee Contact Change can be found on the WS/FCS website. Links are being enabled through the Human Resources page, on the "Information for Employees" tab, and from the Employee page under the Personnel section of the Online Resources page.

To use this automated contact change page:

* Log in using the assigned lotusnotes remote login id and password, also sometimes known as "internet" login and password
* Select the Employee Contact Change option.
* The employee is automatically directed to the page assigned to him/her. The employee's SSN and user name is autofilled. NOTE: An employee not having been issued a system login should ask an office staff member to report updated information on his/her behalf. The assisting staff member should enter the employee's SSN for the employee in order to report changed information.
* Verify the name of the employee is correct, then click on the bar at the lower portion of the screen to proceed.
* Verify all contact information by typing address and telephone information into the fields as designated.
* An employee who does not have a land line/home telephone number should include his/her primary telephone/cell phone number as the "Home Phone".
* Please note, the employee should select the "Yes" indicator if the home telephone number is unlisted.
* Address and telephone fields must be completed before the transaction can be completed. Use the dropdown selections to choose "RD", "ST", "PKWY" etc. within the address fields.
* Select the "Submit" button near the bottom of the page when complete to transmit the information.
* As mentioned earlier, every employee should take this opportunity to update the Emergency Contact portion of this page.
* As changes occur, policy requires the employee to be responsible for providing timely notification to WS/FCS Human Resources for any future address and/or telephone number or other contact changes.
* The employee's site-based contact will be notified of the change through the Electronic Personnel Action System.